BYLAWS OF International University of the Health Sciences Student Association
Section 1: The name of the organization shall be International University of the Health Sciences Student Association; herein also know as ISA.
Section 2: The International University of the Health Sciences Student Association is organized exclusively for charitable, and informational purposes.
Section 1: Membership shall consist only of the International University of the Health Sciences Student Body.
Section 1: Monthly. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.
Section 2: Special Meetings. The Chair may call special meetings.
Section 3: Notice. Notice of each meeting shall be given to each voting member, by e-mail, not less than 4 days before the meeting.
Section 1: Board Role, Size, and Compensation. The Board is responsible for overall policy and direction of the council, and delegates responsible for day-to-day operations to committees. The Board shall have up to 10 and not fewer than 2 members. The board receives no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least monthly, at an agreed time and place.
Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting. Directors will be elected by a majority vote of the current IUHS student body.
Section 4: Terms. All Board members shall serves 1-year terms but are eligible for re-election.
Section 5: Quorum. A quorum must be attended by at least 50% of the Board of directors before a business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have e-mail notice 4 days in advance.
Section 7. Officers and Duties. There shall be five officers of the Board consisting of a Chair, Vice Chair, Secretary, Treasurer, and Chaplain. Their duties are as follows:
The Chair shall be the official representative of the student body and liaison to the faculty, administration, and community. This person shall coordinate, but not direct all student activities, facilitate communication between various student groups and committees, and encourage cooperation with faculty and administrators. He/She shall be an ex-officio officer of all school committees with student representatives and should seek or offer, where appropriate, the students’ perspective to all other school committees. He/She should work closely with the Vice Chair to communicate student government activities to the student body. This position sits on and heads the executive council. The Chair will also be required to attend IUHS board meetings.
The Vice Chair shall assist the Chair with all responsibilities listed above. This person acts in the Chair’s place in their absence. The Vice Chair, in addition, is also an ex-officio member of all committees with student representation. The Vice Chair shall be responsible for medical school class and ISA elections, contacting class officers and ISA officers prior to each ISA meeting, and relaying news of the ISA activities and elections to all students, faculty, and administrators. This position sits on the executive council and heads council in the event of absence by the Chair.
The Secretary shall keep the official record of the student government organization. He/She is responsible for publicizing upcoming meetings to all students, keeping attendance records at all meetings, an taking comprehensive minutes at all meetings. The minutes shall be then be posted on the ISA bulletin board, e-mail, as well as on the ISA website. The Secretary shall also work to ensure adequate space on student bulletin boards for the publicizing of groups’ events and information students want and need.
The Treasurer shall be responsible for managing all ISA funds. This person will be responsible for setting up an ISA Bank account with the Chair and will play an integral part in fundraising and/or collection of student contributions to class funds.
The Chaplain shall provide spiritual guidance, pastoral counseling, and support during illness, injury and/or an emergency. Familiar with standard concepts, practices, and procedures within the field. Relies on experience and judgment to plan and accomplish goals. He/She shall act as counselor for the ISABoard.
Section 8: Vacancies. When a vacancy on the Board exits, nominations for new members may be received from the present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon by all members of the IUHS student body. These vacancies will be filled only to end of the particular board member’s term.
Section 9: Resignation, Termination, and Absences. Resignation from the Board must be via e-mail and received by the Secretary or Chair. A Board member shall be dropped for excess absences. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 10: Special Meeting. Special meeting of the board shall be called upon the request of the Chair or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member via e-mail 1 day in advance.
Section 1: The Board may create committees as needed, such as fundraising, special projects, etc. The Board Chair appoints all committee chairs.
Section 2: The Finance Committee. The Treasurer is chair of the Finance Committee, which includes the ISA Chair person. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. The Board must approve any major change in the budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members, and the public.
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.
These Bylaws were approved at a meeting of the Board of Directors of the International University of the Health Sciences Student Association on June 17, 2001.